Photo & Media Policy

Effective: July 1, 2024

We share event highlights to celebrate our community. If a photo isn’t right for you or your family, just let us know and we’ll make it right.

Official volunteers/photographers are identifiable by shirts with the Viridian Dads Club logo.

1) What We Capture

• Event photos and short video by volunteers in Viridian Dads Club shirts or authorized photographers.
• Candid group moments and activity shots that reflect the spirit of the event.

2) Where Media Appears

• Our website, newsletters, social media, event recaps, and sponsor thank-yous.
• Occasional sharing with event partners (e.g., venue or sponsor) to promote community activities.

3) If You Prefer Not to Be Photographed

• During the event: Tell any volunteer in a Viridian Dads Club shirt or the photographer. We’ll do our best to step around, re-frame, or skip the shot.
• After the event: If you see a photo you’d like taken down or edited, contact us with a link or screenshot. We’ll acknowledge within 48 hours and typically act within 3–5 business days (remove, replace, or blur when feasible).

4) Minors

• Parents/guardians manage preferences for minors in their care.
• We generally focus on group moments rather than highlighting individuals in captions. If you want a specific caption or credit, just let us know.

5) Attendee Photography

• Personal, non-commercial photos are welcome—please be mindful of others’ comfort and safety.
• Don’t obstruct activities, block exits, or enter restricted areas.
• No drones or aerial devices without written pre-approval by the club and the venue.

6) Use Rights & Credit

• By attending, you understand that photos/video may be taken and used to highlight community events. If a specific image concerns you, reach out and we’ll remove or adjust it when feasible.
• Photographers may retain copyright to their work; we’re happy to credit when practical.

7) Privacy & Data

We publish and store media consistent with our Privacy Policy and avoid including unnecessary personal details in captions.

8) Questions

Need a change to a photo or have special circumstances? Contact us—we’re happy to help.

This policy supports a family-friendly environment.